Duke Summer Experience was created as an undergraduate opportunity aggregator, but also with the intent of growing a community of practice. We want to connect the departments, faculty, academic units, and administrators that coordinate, organize, and operate student experiences. Our hope is this network of program administrators can share best practices, resources, and lessons learned. 

Join our Teams Channel

Connect with fellow experience administrators on the DEA Teams Channel.

Channel Link

Join our Listserv

Sign-up for our Duke Experiences Administrators listserv.

Listserv Link

Questions?

Below is an outline of the frequently asked questions from the administrators of summer programs and opportunities that serve Duke undergraduates. If you don't see what you are looking for you can contact the Summer Experiences team at experientialed@duke.edu.

FREQUENTLY ASKED QUESTIONS ABOUT DUKE SUMMER EXPERIENCES

If you would like a program or opportunity that you administer to be listed in the Duke Summer Experience opportunities database, please complete the following intake form:

Summer 2022 - Summer Experiences Intake Form

This link will be updated for future summers when the call goes out to Duke Summer Experience administrators.

Yes, remote-only programs are eligible for the Duke Summer Experiences database. 

Duke Summer Experiences is currently testing a central application for summer programs and opportunities. Please contact the Experiential Education team at experientialed@duke.edu if you would like to explore an application solution for your summer program or opportunity.

The events featured on the Duke Summer Experiences homepage and events page are fed from the Duke Calendar. To be featured in our feed, your event should include the keyword "summer" in the description and be tagged as an information session. If you have questions, please contact us at experientialed@duke.edu.

When you completed the Summer Experiences Intake Form you were emailed a link that you can access to edit your opportunity's information. If you can't access that link, please contact the DSE team at experientialed@duke.edu.

If you would like to arrange a formal consultation to review your participation agreement, please email the Undergraduate Health & Safety Support (UHSS) office at uhss@duke.edu.

For more information about templates for non-compensatory (non-comp) payment waivers, please email the Undergraduate Health & Safety Support (UHSS) office at uhss@duke.edu.

Transportation can be crucial to the operation of an event. Planning your transportation logistics well in advance can ensure a smooth process. We recommend considering your transportation logistics alongside your schedule and venue considerations. Below we’ve outlined the recommendations for transportation to student activities. If you have questions, please reach out to Undergraduate Health and Safety Support at uhss@duke.edu.

Mandatory activities-
Activities that are required for participation in a course, program, or event:

  • If group transportation will be arranged by the course, program, or event, then all services should be booked through a vendor-approved by Duke’s Financial Services Procurement office. Identify your group as a Duke University group to receive Duke’s contracted terms with each vendor. https://finance.duke.edu/procurement/programs/transportation
  • If a student must opt-out of the pre-arranged group transportation, they should understand their responsibility to arrange their own travel to and from the required activity. Please do not recommend vendors to students arranging their own transportation.
  • If group transportation will not be arranged by the course, program, or event, it should be clearly disclosed in the program or course description so students understand in advance the expectation of arranging their own means of transportation. Please do not encourage students to ride with each other, and do not recommend vendors.

Voluntary activities-
Activities that are optional and not required for participation in a course, program, or event:

  • If group transportation will be arranged by the course, program, or event then all services should be booked through a vendor-approved by Duke’s Financial Services Procurement office. Identify your group as a Duke University group to receive Duke’s contracted terms with each vendor. https://finance.duke.edu/procurement/programs/transportation
  • If group transportation will not be arranged by the course, program, or event, then students should be encouraged to find their own means of transportation. Please do not encourage students to ride with each other, and do not recommend vendors.

Reimbursing Transportation Costs-
If you decided to reimburse students for the cost of arranging their own means of transportation, you should honor receipts from any vendor.

All potential Duke drivers should review Duke’s Vehicle Safety policy. This policy outlines the training requirements for Duke drivers including an NSC defensive driving course and vehicle safety policy training. Both of the training courses are available in Duke’s Learning Management System (LMS).  

  • NSC Defensive Driving Course (Course# 00040502)  

  • Duke Vehicle Safety Policy Training (Course# 00112265) 

In addition to these training requirements, there is an additional requirement for Duke drivers of vans of a certain size/passenger count covered in the policy. That training is coordinated by Parking & Transportation - https://parking.duke.edu/buses/passenger-van-driver-training

Any costs associated with training are borne by the department arranging the training. The NSC course is typically a one-time-only requirement, although Duke reserves the right to require people to retake it if they have incidents with their driving history suggesting concerning behaviors. The Vehicle Safety Policy Training course triggers a reminder to update it every 3 years.